Privacy Policy

Warwickshire NARPO Branch

Last updated: December 2025

The Warwickshire Branch of the National Association of Retired Police Officers (NARPO) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains what information we collect, how we use it, how it is stored, and your rights under UK data protection law.

1. Data Controller

For the purposes of the UK General Data Protection Regulation (UK GDPR), the Data Controller for this website and any personal data collected through it is:

Mr Chris Lewis
Warwickshire NARPO Branch Secretary
Email: warwickshire@narpo.org

2. What Information We Collect

We may collect and process the following types of personal data:

Information you provide directly

Name
Email address
Telephone number (if supplied)
Branch membership details (for registered members only)
Information submitted through the website contact form
Information provided when contributing to website content (e.g., obituaries, policing memories)

Information collected automatically

When you visit the website, standard technical information may be collected, such as:

IP address
Browser type
Device information
Pages visited
Date and time of visit

This data is used only for website performance and security monitoring.

3. How We Use Your Information

We use your personal data for the following purposes:

To respond to your enquiries
To administer branch membership where applicable
To provide access to member-only areas of the website
To share branch information, updates and notices
To process submissions such as obituaries, memories or event information
To maintain the security and performance of the website
To comply with legal obligations, where required

We do not use your information for marketing purposes unless you have explicitly requested or agreed to receive branch updates.

4. Legal Basis for Processing

We process your personal data under the following legal bases:

Legitimate interests: To operate the branch, respond to enquiries and manage member services
Consent: Where you have voluntarily provided information for a specific purpose
Legal obligation: Where required by law or regulation
Contractual necessity: Where information is needed to administer membership

5. How Your Information Is Stored

Your data is stored securely, using appropriate technical and organisational measures to protect it against unauthorised access, loss or misuse.

Data may be stored in:

Secure email accounts
The password-protected website administration area
Password-protected branch records held by committee members

We retain your data only for as long as necessary to fulfil the purpose for which it was collected.

6. Sharing Your Information

We will not share your personal data with third parties except:

Where you have explicitly asked us to do so
Where necessary to administer branch activities (e.g., passing a welfare enquiry to the Welfare Officer)
Where required by law
With NARPO nationally, if relevant to membership administration

We never sell or trade personal information.

7. Cookies

This website may use basic cookies for functionality, security and analytics.
A separate Cookie Policy will outline the cookies in use and how you can manage them.

8. Your Rights Under UK GDPR

You have the right to:

Access the personal data we hold about you
Request correction of inaccurate information
Request deletion of your data (where legally permitted)
Object to or restrict processing
Withdraw consent (where processing is based on consent)
Request data portability (where applicable)

To exercise any of these rights, please contact:

Chris Lewis – Data Controller
Email: warwickshire@narpo.org

9. External Links

This website contains links to external sites.
We are not responsible for the privacy practices or content of these sites. We recommend reviewing their privacy policies individually.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

11. Contact Us

If you have questions about this Privacy Policy or how your data is handled, please contact:

Warwickshire NARPO Branch Secretary
Mr Chris Lewis
Email: warwickshire@narpo.org